Specialist, Department of Defense Projects - (2377)

30 Jun 2017 12:18 AM | Anonymous member

Job Title

Specialist, Department of Defense Projects

Organizational Unit

IIE Organization -> IIE US -> CE, Prvt Sector & Acad Pgrms


Full Time


Bachelor's Degree

Career Level



Washington DC - Washington, DC 20005 US (Primary)

Job Description

The Specialist, Department of Defense Projects oversees a portfolio of Department of Defense (DoD) sponsored programs including The Language Flagship, the Boren Awards, and Project GO among others.  This is a unique opportunity to join initiatives aimed at improving the language and culture skills and knowledge of students and future military officers in US higher education and, more broadly, to transform the way Americans learn languages. The Flagship program for example, offers pathways for students of all academic majors and language levels to pursue professional level language study in nine critical languages including Arabic, Russian, and Chinese.

The Specialist designs, develops and maintains relationships with institutional grantees, and government partners. Oversees program deliverables and milestones for DoD portfolio.  Manages communications with universities, overseas partners, other stakeholders and the sponsor. Drafts weekly ad-hoc or periodic reports, collaborating with other units as needed.  Takes a lead role in the planning and launch of new and special DoD initiatives and projects. The Specialist ensures IIE complies with DoD instructions as well as established protocol.  

Essential Functions 

  • Liaises with sponsors, institutions, senior university officials within the DoD Program community on DoD program development, promotion, dissemination of results and best practices, problem solving, and the facilitation of a community of educators committed to the program goals. Communicates with peer POCs at the DoD for routine/daily tasks, ad hoc reports, and special client requests.
  • Coordinates and communicates with PDG team members assigned to the DoD projects to ensure deliverables are met and excellent service provided.  Designs, develops, and launches program related projects and initiatives for sponsor.    
  • Produces project reporting, gathers data from PDG, and develops presentations/reports for the client. Liaises as the lead negotiator for program scopes, budgets, and to ensure timely execution of all successful awardees, and to ensure timely execution of all contracts and sub-awards for the IIE internal Grants & Contracts unit, university program and sponsored program offices, and the sponsor’s office
  • Works with portfolio finance to monitor a segment of the DoD portfolio budgets as assigned by the Lead.    
  • Supports internal knowledge sharing practices based on project needs. Serves as daily liaison to internal PDG and IIE stakeholders. Informs, shares best practices and trains  PDG units on Advising, Outreach & Selection, Global Events & Delegation regarding DoD projects goals.

Job Requirements

Work Experience and Education:

  • Requires a Bachelor’s degree in order to apply a working knowledge of the theories and principles in a specialized field or work discipline.
  • Requires at least five years of related work experience.

Other Knowledge, Skills and Abilities

  • Must have strong written and oral communication skills. 
  • Must have project management experience. 
  • Must have experience in institutional grantee management. 
  • Must have client management experience and demonstrated ability to provide excellent client reports. 
  • Basic project management financial literacy required. 
  • Must be able to manage multiple projects at the same time. 
  • Must be growth-oriented and understand IIE's lines of business. 
  • Must be able to represent IIE at external events including meeting with the client and other key stakeholders. 
  • Experience working with assigned market sector and be familiar with the regulatory environment and manage Institutional risk accordingly. 
  • Ability to influence and lead without authority.

Work Conditions & Physical Demands:

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status


10 to 25%

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